For you to be able to respond to your clients’ wishes swiftly and alertly, you need a smart system that helps you. A document management system can help you deliver service more quickly. It benefits you in two ways:
- Clients will feel recognized and assisted;
- You will spend less time looking for the right information.
DocBase has already been implemented in various places: from an entertainment enterprise to a trading company. For each organization, we set up DocBase in such a way that it supports the existing processes.
The automotive industry has specific requirements concerning quotations, contracts, and work orders. A document management system can reduce your administrative burden, so cars can be delivered more quickly.
The automatic recognition feature for incoming files saves time. Each file will have a checklist that shows you whether the sales data are complete or not.
The storage of files will be in line with the General Data Protection Regulation.
Within governments, files are needed to go through procedures. Files in DocBase follow the workflow of such a procedure: the right documents will be accessible to the right people, and if needed, a request for access can be sent.
No more unnecessary delays with the use of automatic reminders via e-mail. For each version, you can attach comments or clarification. This will facilitate the process. Employees will have the right version of files during every part of the workflow.
This is how DocBase helps you provide quicker and better service.
For care institutions it is crucial to give quality care and to comply with strict regulations. Employees have to be informed about current regulations and should be able to access the latest quality records, no matter what location they work from.
A smart file storage system enables you to easily and efficiently process large quantities of documents. DocBase in care institutions complies with HKZ norms, is compatible with intranet/extranet, and is highly capable of quality recognition.
By now, three provinces are already using DocBase as a Company System. Officials are working fully digitally, which makes it easier to handle cases. The information is stored and ordered in a logical and case-based manner. Files are recognized automatically and put into a workflow that fits the procedure.
In practice, we found DocBase to cause a 20-50% time gain for retrieving and registering files.
DocBase also supports cooperation outside of the Provincial Building: with municipalities or the tax authority for example.
Exams, score reports, and theses are easily stored and managed with DocBase. This document management solution also enables you to effortlessly register pupils, students, teachers, and tutors. By choosing privacy settings, everyone can obtain and change the right data.
With DocBase, the school administration can not only find and adjust invoices, but also student and personnel files.